Party-Sales Discount Rate
In AlignBooks, if you want to set specific discounts rate for each party, you can easily do so based on your needs. This feature allows you to fix the discount rate or charges party wise. So that, when you create an invoice, the system will automatically apply the correct discount rate or Charges for that party, making the billing process faster and more accurate. This helps in saving the time and ensures consistency in your discount rate for each Party.
Party-Sales Discount Rate can be fix in 2 ways:
1. Item-Wise Discount Rate (Item Level): This feature applies the discount/ Charges to each individual item. For example, if a party discount of 10% is fixed in the setup, the discount will automatically be applied to each item on the bill. So, if two items are billed, a 10% discount will be calculated for each item separately.
2. Document-Wise Discount Rate (Document Level): This feature applies the discount to the entire document or invoice. For instance, if a party discount of 10% is fixed in the setup, the discount will automatically be applied to the total invoice amount, regardless of whether the invoice includes one item or ten items.
**IMPORTANT**
The Same scenario goes for any type of Charges, if you want to set for a party.
• First, you need to enable the Discount/ Charges field for fixing them Party wise. During the setup, you can specify whether the discount/ charges should be applied to each item individually or to the entire document.
• To fix these details click on the 'Configuration' icon.
• Now you need to click on 'Company Setup' option.
• Click on 'Sales Setup' tab.
You can enable the Party Discount on the basis of 2 Level as mentioned above:
• Item Level: To apply a party discount on individual items, the Discount/ Charges field must be enabled in Billing Setup - Item Level.
• Document Level: To apply a party discount to the entire document (i.e. the whole invoice), the Discount/ Charges field must be enabled in Billing Setup - Document Level.
• Suppose, you want to set on Item Level. Through this option, the discount rate that you will set for the specific party will load on each item in the Invoice. You can set the Discount Rate in any of the column 'Misc 1, Misc2, Misc3' as per the requirement.
You can only use Misc 1,2,3 columns, more columns cannot be added on both Item or Document Level. Make sure to enable column which are prior for you.
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Let's suppose set in 'Misc 2' column, mention the Discount details, caption, calculation etc as per the requirement.
• Caption: Specify the field name for the Discount that you want to display in the Party-Sales setup. The name which you will define here will display on the invoice window and invoice print.
• TaxBehaviour: Choose whether the Discount should be calculated Before Tax or After Tax.
• Calculation Type: Select the calculation method, either as a fixed value or as a percentage.
• Calculate On: Determine the base for the discount calculation, such as Basic Value, Quantity, Taxable Value, etc.
• Posting GL: Choose the Ledger where the discount value will be recorded in your books of account.
• Add Deduct: Select the option, whether you want to Add discount, Less discount Value etc.
a. Addition: Select this option, to Add discount Value in Invoice.
b. Deduction: Select this option, to Deduct Discount value in Invoice.
c. Floating: Use this option to specify a '+' or '-' sign for adding or deducting the discount while creating the Party Discount/ Charges List as needed.
• SlabBasedOn: Choose whether the Discount/ Charges rate should be applied based on Quantity or Amount.
• Rate Based On: Select 'PartyWise' to enable the Party-Sales Discount Rate field.
• After mentioning all the details, click on 'Save' button.
• To fix the party Sales Discount Rate go to Sales > Sales Price List > Party-Sales Discount Rate.
• Click on 'Create New Partywise Sales Discount/ Charges Rate'.
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The 'Partywise Sales Discount/ Charges Rate' window will open.
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Provide the Description for this discount category, specify the Effective Date, and enter the discount rate for the specific party as needed.
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For instance, you want to set a discount rate for your long-time customers, so enter "Old Party Discount" in the Description field and set effective date from '21 Nov 2024'.
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You now need to specify the discount rates for each party individually, as required.
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For example, for the party 'Anjali,' set the discount rate of '5' (in percentage). This means that whenever an invoice is generated for 'Anjali,' a 5% discount on each item will be automatically applied.
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Similarly, you can mention discount rate/ Charges for other parties also on the same window. Click on 'Save' button.
• Now we will create an Invoice and see how the Discount Rate will get automatically loaded for the party.
• To create an Invoice go to Sales > Sales Invoice.
• You need to select Branch, Warehouse, Customer, and mention other invoice details as per the requirement.
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Load the Item, Quantity, and Rate, you can view Party Discount of '5' will get auto pick for the item.
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Scroll down the page and you can view the Party Discount Amount is '2.30'.
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( Item Qty * Rate ) * 5% = Party Discount Amount
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( 1*46 ) * 5% = 2.3
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Click on 'Save' button.
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Click on edit icon to make any changes or updation to the Discount Rate. -
Click on cross icon to delete or remove any discount rate.
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In order to delete the multiple discounts rate, click on 'Bulk Delete' button.
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You can also export the Discount Sales Rate click on Excel icon, list will get exported to the excel.
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If you required to search any specific discount rate list, then type the name in a search box, the software aill automatically displays the result on the screen.
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AlignBooks also provides a feature to sort the list based on each column, simply click on the arrow icon or click on the column header name.
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You can also drag and drop any of the column besides other column as per the requirement.
In this way, you can easily Fix the Party-Sales Discount Rate/ Charges for both Item or Document level in AlignBooks.