Bulk Purchase Invoice From GRN
The 'Bulk Purchase Invoice From GRN' option in AlignBooks allows you to convert multiple Goods Receipt Notes (GRNs) into a Purchase Invoice in a single process. Instead of manually creating individual purchase invoices for each GRN, you can select multiple GRNs and consolidate them into a single or multiple invoices as needed.
This feature is particularly useful for businesses that receive multiple shipments from a supplier and want to streamline their purchase invoicing process.
Key Benefits of Converting GRN into Purchase Invoice:
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Faster Processing & Efficiency: Instead of creating invoices one by one, businesses can process multiple GRNs at once, saving time and effort.
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Accuracy & Consistency: By auto-fetching details from GRNs, this feature ensures accurate data transfer, reducing errors in invoice generation.
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Better Inventory & Accounting Management: Converting GRNs to purchase invoices in bulk ensures that inventory records and accounting books are updated in real-time without delays.
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Simplified Supplier Transactions: This feature allows businesses to efficiently manage supplier transactions by consolidating multiple GRNs into invoices, making reconciliation easier.
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Enhanced Control & Flexibility: Users have the flexibility to select specific GRNs for invoicing, ensuring that only verified or approved receipts are converted into invoices.
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Go to Purchase > Bulk GRN/ Purchase > Bulk Purchase Invoice From GRN.
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Help: To access the help manual related to the feature, click on the given icon.
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Calculator: Use the calculator icon for calculations on the same screen. This in-built calculator will help users to do calculations without switching from the software.
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Configuration: Through the configurations, you can set the approvals, notification and other setting as required.
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Branch: If your company operates across multiple branches or locations, you can easily select a specific branch or location where you want to bulk transfer the GRN into Purchase Bill.
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Vendor: Select a specific vendor whose GRN you want to convert in Purchase Invoice.
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Quick Period: Here, you need to select the period such as Yesterday, Monthly, Quarterly, Yearly etc for which you want to convert Multiple GRN's in Purchase Bill.
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From Date: After period selection you can further specify the date from which you want to convert the documents.
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To Date: Mention the date till which you want to convert the GRN's into Purchase Bill.
Click on 'OK' button.
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Tick the check box against the GRN that needs to be converted into the Purchase Bill. Here, you can view the Date, Voucher No, Ref No, Party Name, Bill Amount etc.
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Click on 'Save' button to convert the GRN's into Purchase Bill.
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Another window will appear to select the date on which you want to save the all Purchase Bill and click on 'OK' button.
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Thereafter, you can view the Purchase Invoice will be post on the selected date.
In this way, you can Convert GRN's into Purchase Bill in Bulk in AlignBooks.