Party-Purchase Discount Rate
In AlignBooks, if you want to set Discount or Charges Rate for each party separately then you can easily do so based on your needs. This feature allows you to fix the discount rate or charges party wise. So that, when you create an invoice, the system will automatically apply the correct discount rate or Charges for that party, making the billing process faster and more accurate. This helps in saving the time and ensures consistency in your discount rate for each Party.
Party-Purchase Discount Rate can be fix in 2 ways:
1. Item-Wise Discount Rate (Item Level): This feature applies the discount/ Charges to each individual item. For example, if a party discount of 10% is fixed in the setup, the discount will automatically be applied to each item on the bill. So, if two items are billed, a 10% discount will be calculated for each item separately.
2. Document-Wise Discount Rate (Document Level): This feature applies the discount to the entire document or invoice. For instance, if a party discount of 10% is fixed in the setup, the discount will automatically be applied to the total invoice amount, regardless of whether the invoice includes one item or more.
**IMPORTANT**
The Same scenario goes for any type of Charges, if you want to set for a party.
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First, you need to enable the Discount/ Charges field to fix them for Party. During the setup, you can specify whether the discount/ charges should be applied to each item individually or to the entire document.
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To fix these details click on the 'Configuration' icon and select 'Company Setup' option.
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Open the 'Purchase Setup' tab.
You can enable the Party Discount on the basis of 2 Level as mentioned above:
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Item Level: To apply a party discount on individual items, the Discount/ Charges field must be enabled in Billing Setup - Item Level.
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Document Level: To apply a party discount to the entire document (i.e. the whole invoice), the Discount/ Charges field must be enabled in Billing Setup - Document Level.
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Suppose, you want to set on Item Level. Through this option, the discount rate that you will set for the specific party will load on each item in the Invoice. You can set the Discount Rate in any of the column 'Misc 1, Misc2, Misc3' as per the requirement.
You can only use Misc 1,2,3 columns, more columns cannot be added on both Item or Document Level. Make sure to enable column which are prior for you.
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Let's suppose set in 'Misc 2' column, mention the Discount details, caption, calculation etc as per the requirement.
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Caption: Specify the field name for the Discount that you want to display in the Party-Purchase setup. The name which you will define here will display on the invoice window and invoice print.
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TaxBehaviour: Choose whether the Discount should be calculated Before Tax or After Tax.
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Calculation Type: Select the calculation method, either as a fixed value or as a percentage.
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Calculate On: Determine the base for the discount calculation, such as Basic Value, Quantity, Taxable Value, etc.
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Posting GL: Choose the Ledger where the discount value will be recorded in your books of account.
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Add Deduct: Select the option, whether you want to Add discount, Less discount Value etc.
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Addition: Select this option, to Add discount Value in Invoice.
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Deduction: Select this option, to Deduct Discount value in Invoice.
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Floating: Use this option to specify a '+' or '-' sign for adding or deducting the discount while creating the Party Discount/ Charges List as needed.
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SlabBasedOn: Choose whether the Discount/ Charges rate should be applied based on Quantity or Amount.
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Rate Based On: Select 'PartyWise' to enable the Party-Purchase Discount Rate field.
After mentioning all the details, click on 'Save' button.
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To fix the party Purchase Discount Rate go to Purchase > Purchase Price List > Party-Purchase Discount Rate.
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Create New Party-Purchase Discount Rate: Click on 'Create New Party-Purchase Discount Rate'.
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Bulk Delete: To delete the multiple data at once select them (checkbox provided next to the name) then click on this button. (Make sure the discount rate list don't have any transaction or data, only then the software will allow you for bulk deletion).
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Refresh: After making changes screen doesn't update you can refresh the screen. This will display the latest changes on the screen.
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Help: Click on the help icon to access the step by step guide of the Process.
The 'Partywise Purchase Discount/ Charges Rate' window will open.
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Description: Provide the Description for the discount category for your identification.
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Effective Date: Specify the Date from which you want to apply the discount or charges for the party.
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Now you need to specify the discount rates for each party individually, as required.
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Click on 'Save' button.
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Now when you will generate the purchase invoice for the selected party, discount will get automatically loaded.
Click on edit icon to make any changes or updation to the Discount or Charges Rate list.
Click on cross icon to delete or remove any discount or charges rate list.
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Clear Filter: Click on the Clear Filter icon, to remove all the filters you have applied on the list.
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Show Filter: Through the ‘Show Filter’ icon, you can enable column-wise filtering. Once activated, a search icon will appear at the top of each column, allowing you to filter the list easily.
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Excel: You can export the all data in excel file also, to export the data click on excel icon.
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Search: To search any record in the list, only type the related information in search box, software will display the result on the screen.
In this way, you can easily Fix the Party-Purchase Discount Rate/ Charges for both Item or Document level in AlignBooks.